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Birthday Party Planning Worksheets

Timeline for Party Planning Kids Birthdays

It can be so helpful to have party planning worksheets, they take so much of the guesswork out of planning a birthday party. If you’re like me, you thrive on to-do lists and maybe even charts and spreadsheets to help you make sure everything is covered. I used to call these visual aids my “external brain” because I found it easier to keep my mind clear when the details were easy to reference and look up when I needed them.


When it comes to planning kids’ birthday parties, there are a lot of things to remember and a best-practices time line for sending invitations, reserving a jumper, hiring entertainment and even decorating the house. Busy moms have enough things to worry about without adding all of these extra things into the mix. I think this is one reason the “easy” birthday party businesses survive, because all you really need to do is give them your list of guests and show up on party day. Aside from being expensive, these types of parties are generally all the same and your child’s party will be a carbon-copy of every other one the facility offers.


Worksheets for Planning a Birthday Party


There are two ways to use these worksheets. Actually- if you’re creative, you could find other ways and I’d love to hear about it in the comment section if you want to share.


Hang it on the fridge: This method is easy, just fill out the worksheet with the details you’ve chosen for your party and hang it on the fridge as a visual reminder of what each “next step” is.


Amend Your Calendar: Go through your calendar and mark off however much time you’ll need on each designated day for every task. Assembling goody bags a few days before the party will take less time than purchasing the goodies the week prior.


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